Sample Terms and Conditions for Entrants and Organisers

A suggested model for Terms and Conditions of Entry

(Name of Event)

1. ORIGINALITY:
The entrant must be the original author of the work entered as described in the Copyright Act 1994. Entrants may use another agency in the realisation of the work. (For example, photographs processed by a professional laboratory are acceptable whereas photographs taken by another person are not.)
More detail

2. COPYRIGHT:
Entrants must have permission from the legal copyright owner of the work entered and where applicable have permission from the licensor to enter the material. Copyright in the work remains with the copyright holder and approval for entry and use in the competition or event is the responsibility of the entrant.
More detail

3. REPRODUCTION RIGHTS:
Organisers will only reproduce prize-winning entries in newspapers, magazines, television and internet contexts that specifically advertise, promote, acknowledge or celebrate the event, for a period of two years from closing date for entries. Any other use will be negotiated with the copyright holder and agreed in writing. More detail

4. MORAL RIGHTS PROTECTION:
The organisers acknowledge the moral rights provisions of the Copyright Act 1994, including the right to be identified as the author of the work and the right to object to derogatory treatment of the work. To preserve the artistic integrity of the entry, no work will be intentionally edited, altered, demeaned or misrepresented in any way.

However, uncollected/non-returned work may be disposed of. (See section 7) The authorship of the entrant will be clearly acknowledged in each case of use. More detail

5. MODEL & PROPERTY RELEASES
It is the entrant’s responsibility to obtain appropriate written permission from people or owners of property that are identifiable in their work. The entrant must produce evidence of that consent, to the organisers, if requested. More details and forms

6. LIMIT OF LIABILITY
The entrant fully indemnifies the organisers against any claims arising from the display or use of unaltered work as described herein and from the infringement of intellectual property rights of any third party.
More detail

7. RETURN OF WORK
All entries must include suitable addressed packaging for the return of work. A courier ticket or postage to cover cost of delivery must be included with the entry form. All entries will be returned within xx days of the close of the competition/close of the exhibition/announcement of the winners. Alternatively, work may be collected in person on (date) and (time). No work maybe collected without identification and proof of ownership.Entries not returned or collected will destroyed after (date). Organisers undertake not to keep, sell, auction, give away or profit from uncollected work. More detail

8. INSURANCE
All entries will be treated with care, but no responsibility will be accepted in the case of loss or damage. Insurance is the entrant’s sole responsibility unless agreed in writing with the organiser. More detail

9. AGREEMENT
The signed entry form confirms the entrant’s consent to these Terms and Conditions. Entries submitted without a signed entry form will not be accepted. More detail

     
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